Manchester Swim Team

Manchester LCM Invitation Swim Meet

Raco Theordore Pool, Manchester NH

July 2-4, 2010

Cover Letter
Events List

Entry Chairperson: Rhonda Farrington mst@farrington-berg.com

MEET FORMAT: The meet will be swum as timed-finals. Each session will be seeded by computer based on positive check-in at the beginning of each session. Coaches will receive a positive check-in sheet before each session, which must be returned no later than 30 minutes before the beginning of the session. Heat sheets will be posted around the pool deck. Coaches will be able to pick up heat sheets for each event at the control office. The meet each day (Sat and Sun) will be run primarily as a single session with a break of about 30 minutes for lunch at approximately 11:30am. The pool will be open for warm-ups until the meet resumes. Also note that we will have at least one lane open for warm-up and warm-down for most of the meet. 

SITE: Raco Theodore Pool is a 10-lane, 50-meter pool with seven-foot-wide lanes with at least one lane for warm-ups. The start end of the pool is 7 feet deep; the turn end of the pool is 4 feet deep. Fully-automatic electronic timing with touch pads will be used for all events longer than 50 meters. Some or all of the 50 meter events may be timed with stop watches only. The pool is located at Raco Theodore Park on Head Street in Manchester NH. Directions may be found later in this document.

COURSE: Long course meters (50 meters).

EVENTS and SESSIONS: See attached list.

ELIGIBILITY: All contestants should be 2009 USA Swimming registered athletes, verifiable through New England Swimming. Teams entering non-USAS registered swimmers must submit an official certificate of insurance for their athletes that is in compliance with USA Swimming requirements. All teams must include a statement that all swimmers are USAS registered or submit the insurance certificate in order for their entries to be accepted. New England teams entering the meet are encouraged to check their entries with the online registration check tool on the New England Swimming web site. Please contact the New England Swimming Office for registration information. Disabled swimmer forms are available from the New England Swimming Office. New England Swimming Office: 20 Cleveland Road, Needham MA 02492, 781-449-0270, office@neswim.com.

ENTRY INFORMATION: Entries will be accepted on and after May 26, 2010. Entries received before May 26, 2010 will be considered received on May 26, 2010. Entries must be received no later than June 23, 2010. Make checks payable to “Manchester Swim Team”. Mail completed forms (including signed entry cover page and waiver) and payment to the entry chairperson: Rhonda Farrington, 3 Ledgewood Road, Bedford, NH 03110. All entries must be typed or printed legibly, and must use full names and registration numbers from USA Swimming registration. All entries must include a completed and signed entry cover sheet and waiver. No refunds will be given for entries that are accepted, or for entries that are rejected due to improper entry.

ELECTRONIC ENTRIES: Electronic entries (such as from Hy-Tek Team Manager or other team management software) that are in CL2 or SD3/SDIF format may be emailed as an attachment to the entry chairperson at goczalk@myfairpoint.net. Please check that your team name, address, and contact information are listed correctly in this file. For email entries, payment and hardcopy of the entry, signed entry cover page and waiver, and insurance certificate (if applicable) must be received within four (4) days, excluding Sundays and holidays, of receipt of the email entry. If payment is received within four (4) days, excluding Sundays and holidays, of the email entry, the email receipt date will be considered the date of entry. If payment is received more than four (4) days, excluding Sundays and holidays, after the email entry, the payment receipt date will be considered the date of entry.

ENTRY LIMITS: Athletes may enter and swim in a maximum of 5 events per day.

Friday's session will be limited to end at 8:15 PM. The 800 and 1500 freestyle will be swum fast-to-slow, alternating heats of women and men, and may include combined heats of men and women, and possibly two swimmers per lane. Other events may be combined to keep to the meet timeline. We urge that coaches times to be used for the seed times where none exist. Please be sure swimmers can complete the 800 in 15 minutes or less and the 1500 in 25 minutes or less. The number of heats in both events may be limited depending upon the time line. Swimmers must provide their own timers and counters. The 400 individual medley may include combined heats of men and women. Relays may be run on Sunday if time permits.

ENTRY TIME UPATES: Entry times may be updated until 7 days prior to the first day of the meet. No new entries will be accepted after the June 26, 2010 entry deadline. Entry time updates should be sent via email to the entry chairperson at mst@farrington-berg.com. Entry time updates must be sent as Hy-Tek format CL2 files with updated times. (New entries will be automatically excluded.)

ENTRY FEES: Electronic entries: $5.00 for individual events shorter than 800M, $7.00 for 800M and 1500M events, and $15.00 for relays. Non-electronic entries: $5.50 for events shorter than 800M, $7.50 for 800M and 1500M events, and $15.50 for relays, and $5.00 surcharge per swimmer for facilities.

ENTRY TIMES: All entries must be specified in long-course meters (50-meter pool) times. Yard times must be converted to meter times. Entries with “NO TIME” will be rejected, coaches times can be used as necessary. See US Swimming for conversion of LCM to Yards.

ENTRY CUTS: Entry cuts, if necessary, will be made by the date of receipt. Teams will be notified that they have been accepted or cut from the meet within seven days of receipt of entry. If the meet becomes oversubscribed, a random selection of those entries received on the date the meet becomes oversubscribed will be conducted. Teams that are cut from the meet will have their entry fee returned within four days of being cut.

WARMUPS: The pool will open for warm-ups at least 60 minutes before the beginning of each session. The pool will close five minutes before the beginning of each session. Teams will be assigned warm-up lanes after all entries are received.

SAFETY:

· Diving will be prohibited during warm-ups except in specifically announced one-way sprint lanes. There will be no diving in the warm-up and warm-down areas at any time.

· No shaving is permitted at the competition site.

· No glass containers are permitted within the facility.

· Swimmers must be under the supervision of a coach. If a swimmer arrives at the meet without a coach, the swimmer should notify the referee before he/she warms up. The referee will assign the swimmer to a registered coach for warm-ups.

· No camera cell phones are permitted in the locker rooms.

RULES: USAS Rules will govern all competition. This meet counts as an GSSA meet. Decisions by the meet referee will be final unless a written protest is lodged within 30 minutes of the heat swum.

DECK ACCESS: Only athletes, coaches, officials, and official meet staff are permitted on the pool deck. All non-athletes on the pool deck must display their USA Swimming registration card at all times. Individuals without their USA Swimming registration card will be removed from the pool deck.

SCORING: The meet will not be scored.

AWARDS: Ribbons will be awarded to the top six men and women finishers in each of the following age groups: 10 & Under, 11/12, 13/14, and Open.

FOOD: A concession stand will be in operation for the duration of the meet.

MISCELLANEOUS: The Manchester Swim Team assumes no responsibility for lost or stolen property. Pets of any kind and smoking are not permitted within the facility.

PARKING: Ample parking is available in a field across the street from the pool. Turn right onto the first street at the bottom of the hill to access the lot. Improperly parked cars will be towed at the owner's expense.

DIRECTIONS:

· Raco Pool is located in Raco Theodore Park on Head Street off Varney Street.

· From the north take 293 south. Take exit 4. Go straight through the lights. You should be on Harvell Street. Take a right onto Main Street. Go to your 3rd set of lights. Take a left onto Varney Steet. Take your first right onto Head Street, the park will be on the left.

· From the south take 293 north. Take exit 4. Take a right onto Second Street. Go to the 2nd set of lights and take a left onto West Hancock Street. At the end of street take a right onto Main Street. At lights take a left onto Varney Street. Take your first right onto Head Street, the park will be on the left.